Immigration Assistant

Position: Immigration Assistant
Wage: $19.00 – $24.00 per hour (Depending on working experience)
Working hours: 30 hours per week
Terms of Employment: Full-time, Permanent
Starting Date of Employment: As Soon As Possible
Position Available: 1
Benefits: 4% Vacation Pay + Five Paid Sick days per year
Work Location: #300-1111 Melville Street, Vancouver, BC. V6E 3V6
Duties:
• Proofread and prepare draft documents per the team’s requests, including but not limited to reports, correspondences, and contracts;
• Answer and redirect incoming mail/email to the appropriate parties and update the database as necessary;
• Correspond with clients by phone and email in a courteous and professional manner and relay important messages to the team members as required;
• Write meeting minutes and organize the recorded notes into useful information for references and reporting issues that may require follow-up;
• Greet clients and direct them to the appropriate meeting room or waiting area and notify the appropriate personnel of the clients’ arrival;
• Keep track and record of office supplies and order more as necessary;
• Help maintain and organize a database of confidential client information;
• Support all staff by prioritizing and responding promptly to requests and organize office;

Qualification:
• Completion of secondary education is required;
• Completion of a one- or two-year college or other program for administrative assistants or secretaries OR At least 6 months to 1 year of previous clerical experience is required;
• Great interpersonal and communication skills;
• Able to work independently and with a team;
• Detail-oriented, great organizing skills.